Invoice Sending
Send invoices as e-invoices, PDFs in email, or paper invoices, automatically digitalizing your accounts receivable process with a high ROI.
All invoicing channels to boost digitalization
OpusCapita Invoice sending solution automatically delivers all your invoices directly from your ERP in all invoicing channels and formats – however, you and your customers prefer it.
Your invoices always get sent out in the most electronic way possible, reducing costs, improving accuracy, and significantly speeding up your billing process.
Automated invoicing
All invoicing channels & formats
Seamless invoicing in PEPPOL, Svefaktura, TEappsXML, Finvoice, EHF, and more via an expanding network.
Zero-effort digitalization
Automated channel management that constantly brings you more e-invoicing receivers.
Reliable & fast invoicing
Automating your AR process improves productivity, reduces errors and helps you collect your payments faster.
Multi-channel invoicing at Sveriges Domstolar
“We can always meet the customer preferences for how to receive their invoices.”
Watch a 90-sec video: How Invoice Sending works >>
Billing process for 100% digital AR
Our Invoice Sending solution handles all processing, routing, and channeling automatically, within seconds. The service always looks for the most electronic way to deliver your invoices, gradually digitalizing your billing process – with zero effort from you.
Real-time monitoring
See everything that is happening related to your AR invoices throughout the billing process in our best-in-breed Track & Trace.
Invoice sending according to all standards
Compliance
Our e-invoicing solution comes with full compliance with the EU standard EN 16931, PEPPOL, and more.
Interoperability
Connect to over 1 million business partners through a single connection via various options, including PEPPOL.
Your data turned into invoices
Automatic data transfer
Your accounts receivable data is transferred from your ERP or other billing system to the OpusCapita cloud environment.
This is done in full security using a direct connection, typically with an SFTP protocol. The connection is simple to establish and maintain in our portal.
Monitoring & validation
We continuously monitor your invoice data flow, ensuring reliable, secure, and smooth invoicing without interruptions.
Our Invoice Sending solution also validates your invoice data according to your preferences, standard format rules and business rules, such as the correct VAT. You get immediately notified for any issues, helping you quickly fix your ERP data.
E-invoice-first ideology
Our service always tries to deliver your invoice as an e-invoice, searching for an electronic address and ID. Once found, the e-invoice is sent out in the preferred format, retained by our Routing Service and automatic channel management.
We deliver in all standard e-invoice formats:
- PEPPOL Billing BIS 3
- TEappsXML 3.0
- Finvoice 3.0
- Svefaktura 1.0
- EHF Billing BIS 3 (over PEPPOL)
- XRechnung
We also support any agreed format via a direct connection.
Next best option: PDF invoice
If an e-invoice can’t be sent, the system then looks for an email address, creates a PDF out of the invoice, and sends it in an email.
If you need an electronic seal, it’s automatically created and added as the final page in the invoice PDF.
Invoice visualization
Typically, the PDFs are created with our standard visualization and your company logo. We have country-specific layouts for Finland, Sweden and Norway, for debit invoices, credit notes, reminders, interest invoices, and more.
The same invoice visualization is also used for paper invoices, and the design also allows easy digitization for the receiver.
If you want more of your company look&feel, it can be added to your service as a customized visualization.
Last resort: paper
If the invoice can’t be delivered as a B2B e-invoice nor email, it automatically turns to traditional delivery.
Even paper can be made digital
If possible, the invoice is sent either to a digital postal service such as OmaPosti in Finland or KIVRA in Sweden, or an internet bank of the customer. We actively participate in extending these services as one method to reduce paper.
If no other delivery method is found, or if a customer requires paper, the invoice is printed out and distributed as a paper invoice by a postal operator. Whenever possible, we use local printshops with domestic postage to bring down the costs.
Invoicing costs minimized
Our e-invoice-first ideology gradually decreases your paper invoicing. It lowers your price per transaction and adds to sustainability.
Automatic data transfer
Your accounts receivable data is transferred from your ERP or other billing system to the OpusCapita cloud environment.
This is done in full security using a direct connection, typically with an SFTP protocol. The connection is simple to establish and maintain in our portal.
Monitoring & validation
We continuously monitor your invoice data flow, ensuring reliable, secure, and smooth invoicing without interruptions.
Our Invoice Sending solution also validates your invoice data according to your preferences, standard format rules and business rules, such as the correct VAT. You get immediately notified for any issues, helping you quickly fix your ERP data.
E-invoice-first ideology
Our service always tries to deliver your invoice as an e-invoice, searching for an electronic address and ID. Once found, the e-invoice is sent out in the preferred format, retained by our Routing Service and automatic channel management.
We deliver in all standard e-invoice formats:
- PEPPOL Billing BIS 3
- TEappsXML 3.0
- Finvoice 3.0
- Svefaktura 1.0
- EHF Billing BIS 3 (over PEPPOL)
- XRechnung
We also support any agreed format via a direct connection.
Next best option: PDF invoice
If an e-invoice can’t be sent, the system then looks for an email address, creates a PDF out of the invoice, and sends it in an email.
If you need an electronic seal, it’s automatically created and added as the final page in the invoice PDF.
Invoice visualization
Typically, the PDFs are created with our standard visualization and your company logo. We have country-specific layouts for Finland, Sweden and Norway, for debit invoices, credit notes, reminders, interest invoices, and more.
The same invoice visualization is also used for paper invoices, and the design also allows easy digitization for the receiver.
If you want more of your company look&feel, it can be added to your service as a customized visualization.
Last resort: paper
If the invoice can’t be delivered as a B2B e-invoice nor email, it automatically turns to traditional delivery.
Even paper can be made digital
If possible, the invoice is sent either to a digital postal service such as OmaPosti in Finland or KIVRA in Sweden, or an internet bank of the customer. We actively participate in extending these services as one method to reduce paper.
If no other delivery method is found, or if a customer requires paper, the invoice is printed out and distributed as a paper invoice by a postal operator. Whenever possible, we use local printshops with domestic postage to bring down the costs.
Invoicing costs minimized
Our e-invoice-first ideology gradually decreases your paper invoicing. It lowers your price per transaction and adds to sustainability.
Want more details on our Invoice Sending solution?
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