Invoice Sending
Send invoices as e-invoices, PDFs in email, paper invoices, and more. Our Invoice Sending solution automatically digitalizes your accounts receivable with a high ROI.
All invoicing channels
OpusCapita Invoice Sending solution automatically delivers all your invoices directly from your ERP in all invoicing channels and formats – however, you and your customers prefer it.
All processing, routing, and channeling are handled automatically, within seconds.
Automate Invoice Sending
All invoicing channels & formats
Seamless invoicing in Peppol, Svefaktura, TEappsXML, Finvoice, EHF, and more via an expanding network.
Zero-effort digitalization
Automated channel management that constantly brings you more e-invoicing receivers.
Reliable & fast invoicing
Automating your AR process improves productivity, reduces errors and helps you collect your payments faster.
Talk to the Invoice Sending expert
Ek Matts
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With over two decades of experience in Sales and Business Management within the business process outsourcing domain, I have successfully navigated roles involving e-invoicing, B2B integration, AP/AR automation, and supply chain processes as well as solutions for invoice management.
Throughout my career, my focus has consistently centered on prioritizing the customer’s needs and identifying ways in which OpusCapita’s solutions and services can deliver added value. Witnessing the increasing number of customers embracing digitalization for their financial processes and reaping the benefits of our services brings me immense satisfaction.
Invoice sending according to all standards
Compliance
Our e-invoicing solution comes with full compliance with the EU standard EN 16931, Peppol, and more.
Interoperability
Connect to over 1 million business partners through a single connection via various options, including Peppol.
Real-time monitoring
See everything that is happening related to your AR invoices throughout the billing process in our best-in-breed Track & Trace.
Recommended by our customers
Invoice sending with ultimate visibility
See all that is sent in real/time
Multi-channel invoicing
Get the data in your ERP or billing system transformed into invoices and delivered to your customers the way they wish to receive it.
GO TO DETAILSPowerful search
Quickly find the invoice you need by using various search criteria, such as customer, invoice number, time frame, or content.
DISCOVER TRACK & TRACEReal-time monitoring
See all that’s been sent out, processed, or failed to send, with our best-in-breed Track & Trace.
DISCOVER TRACK & TRACEAll invoice channels
Send out all your invoices via a single connection to all your B2B, B2G and B2C customers, no matter whether they use Peppol, OpusCapita network, interoperability partner such as Basware, Ropo, or Visma, or even if they can’t receive electronically.
SEE HOW WE CONNECT YOUTransaction details
For each invoice, you can open the transaction details in a visual event timeline, helping you to spot any potential errors.
DISCOVER TRACK & TRACEInvoice visualization
View the invoice image in a preview window or downloaded PDF. If an invoice doesn’t contain an image, it’s automatically created.
SEE ALSO PDF VISUALIZATIONYour data turned into invoices
Automatic data transfer
The IS solution transfers your accounts receivable data from your ERP or other billing system to the OpusCapita cloud environment.
This is done in full security using a direct connection, typically with an SFTP protocol. The connection is simple to establish and maintain in our portal.
Monitoring & validation
We continuously monitor your invoice data flow. Our Invoice Sending solution also validates your invoice data according to your preferences, standard formats and business rules, such as the correct VAT.
You get immediately notified for any issues, helping you quickly fix your ERP data.
Reliable & secure invoicing without interruptions.
E-invoice-first ideology
Our Invoice Sending solution always first tries to deliver your invoice as an e-invoice.
The solution automatically searches for your customer’s electronic address and ID. Once found, the e-invoice is sent out in the preferred format, retained by our Routing Service and automatic channel management.
We deliver in all standard e-invoice formats:
- Peppol Billing BIS 3
- TEappsXML 3.0
- Finvoice 3.0
- Svefaktura 1.0
- EHF Billing BIS 3 (over Peppol)
- XRechnung
We also support any agreed format via a direct connection.
Next best option: PDF invoice
If an e-invoice can’t be sent, the system then looks for an email address, creates a PDF out of the invoice, and sends it in an email.
If you need an electronic seal, it’s automatically created and added as the final page in the invoice PDF.
Invoice visualization
Typically, the PDFs are created with our standard visualization and your company logo. We have country-specific layouts for Finland, Sweden and Norway, for debit invoices, credit notes, reminders, interest invoices, and more.
The same invoice visualization is also used for paper invoices, and the design also allows easy digitization for the receiver.
If you want more of your company look&feel, it can be added to your service as a customized visualization.
If the invoice can’t be delivered as a B2B e-invoice nor email, it automatically turns to traditional delivery.
Even paper can be made digital
If possible, the invoice is sent either to a digital postal service such as OmaPosti in Finland or KIVRA in Sweden, or an internet bank of the customer. We actively participate in extending these services as one method to reduce paper.
Last resort: paper
If no other delivery method is found, or if a customer requires paper, the invoice is printed out and distributed as a paper invoice by a postal operator. We strive to use local printshops with domestic postage to bring down the costs.
Invoicing costs minimized
Our e-invoice-first ideology gradually decreases paper, lowering price per transaction and adding to sustainability.
Automatic data transfer
The IS solution transfers your accounts receivable data from your ERP or other billing system to the OpusCapita cloud environment.
This is done in full security using a direct connection, typically with an SFTP protocol. The connection is simple to establish and maintain in our portal.
Monitoring & validation
We continuously monitor your invoice data flow. Our Invoice Sending solution also validates your invoice data according to your preferences, standard formats and business rules, such as the correct VAT.
You get immediately notified for any issues, helping you quickly fix your ERP data.
Reliable & secure invoicing without interruptions.
E-invoice-first ideology
Our Invoice Sending solution always first tries to deliver your invoice as an e-invoice.
The solution automatically searches for your customer’s electronic address and ID. Once found, the e-invoice is sent out in the preferred format, retained by our Routing Service and automatic channel management.
We deliver in all standard e-invoice formats:
- Peppol Billing BIS 3
- TEappsXML 3.0
- Finvoice 3.0
- Svefaktura 1.0
- EHF Billing BIS 3 (over Peppol)
- XRechnung
We also support any agreed format via a direct connection.
Next best option: PDF invoice
If an e-invoice can’t be sent, the system then looks for an email address, creates a PDF out of the invoice, and sends it in an email.
If you need an electronic seal, it’s automatically created and added as the final page in the invoice PDF.
Invoice visualization
Typically, the PDFs are created with our standard visualization and your company logo. We have country-specific layouts for Finland, Sweden and Norway, for debit invoices, credit notes, reminders, interest invoices, and more.
The same invoice visualization is also used for paper invoices, and the design also allows easy digitization for the receiver.
If you want more of your company look&feel, it can be added to your service as a customized visualization.
If the invoice can’t be delivered as a B2B e-invoice nor email, it automatically turns to traditional delivery.
Even paper can be made digital
If possible, the invoice is sent either to a digital postal service such as OmaPosti in Finland or KIVRA in Sweden, or an internet bank of the customer. We actively participate in extending these services as one method to reduce paper.
Last resort: paper
If no other delivery method is found, or if a customer requires paper, the invoice is printed out and distributed as a paper invoice by a postal operator. We strive to use local printshops with domestic postage to bring down the costs.
Invoicing costs minimized
Our e-invoice-first ideology gradually decreases paper, lowering price per transaction and adding to sustainability.
Want more details on our Invoice Sending solution?
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