Skip to content

Invoice Receiving

Receive e-invoices and couple it with invoice scanning from PDFs and paper into one digital flow, boosting your accounts payable process. Find out more about our invoice receiving solution.

All invoice data into one flow & format

OpusCapita Invoice Receiving solution receives, transforms & validates your invoices from all channels into your workflow system – correctly and in time.

To top that, we’ll help you boost e-invoicing among your suppliers. You’ll receive more and more invoices digitally, improving efficiency, minimizing invoice scanning costs, and higher invoice automation accuracy.

Automated invoice data flow

One flow for all received invoices

Have e-invoices, PDFs and paper invoices processed into your workflow system fast and accurately, also with archiving.

More e-invoices, less PDFs & paper

Benefit from higher efficiency, accuracy and cost reductions by receiving as many invoices as possible as e-invoices.

Ultimate, real-time visibility

Receive invoices from all your suppliers in full compliancy, and monitor your invoice flow in real-time.

E-invoices from even the smallest suppliers

Invite even the suppliers that don’t have a billing system to send you e-invoices – for free.

Invoice Receiving service

E-invoices plus invoice scanning and data capture

Regardless of the format in which you receive invoices, our invoice receiving solution transforms all your invoices into one, agreed digital format. Pre-handling, scanning, invoice data extraction, and validation is done in full automation.

Watch a 90-sec video: How Invoice Receiving works >>

Ultimate visibility

See all that’s been received, processed, paid, or rejected, with our best-in-breed, real-time monitoring.

Invoice receiving for all needs

Compliancy

Our e-invoicing solution comes with full compliancy with the EU standard EN 16931, PEPPOL, and more.

Learn about compliancy

Interoperability

Connect to over 1 million business partners through a single connection via various options, including PEPPOL.

See how we connect you

All your invoices into the same workflow

Automatic data extraction

The Invoice Receiving solution constantly extracts and delivers your invoice data via SFTP to your invoice workflow system or similar. The invoices are also visualized as PDFs.

The service runs 24/7 every day. E-invoices are handled instantly, and we guarantee a 24h* lead time for PDFs (*ask for specification). Further, we ensure high quality with min correctness of 100% for e-invoices and up to 99,5% for PDFs.

Format options

Invoice data can be delivered into your workflow system for example in one of these formats:

  1. PEPPOL BIS 5A Billing version 3.0
  2. TEappsXML 3.0
  3. Finvoice 3.0
  4. Svefaktura BIS 5A 3.0
  5. EHF 3.0.x

Receive in any electronic format

OpusCapita takes care of formatting, routing and handling of all your e-invoices with 24/7 monitoring. We handle invoices, interest invoices and credit notes, with support for most attachments. If an e-invoice doesn’t contain an image, our service automatically creates a visualization for it.

All channels to one flow

OpusCapita Invoice Receiving service comes with extensive interoperability and capability to receive from any sender.

Routing uses the e-invoice addressing information within each invoice. As a default, we support the standard organization identifiers: PEPPOL, GLN (Global Location Number by GS1), DUNS (by Duns & Bradstreet), VAT number, ISO6523 ID (or OVT number). Others can be added as customizations.

Automated data extraction from PDFs

You can receive invoices as email attachments in two ways.

Traditional PDFs are digitized with built-in optical character recognition (OCR) and invoice data capture from the invoice image similarly to paper invoice scanning. The service reliably captures header and footer data, as well as line item data.

Structured PDFs allow for invoice data extraction from the structured data layer, resulting in higher accuracy.

Invoice data validation

The service includes buyer validation based on the email address, spam filtering and error reporting to the sender. We can also deliver you the error reports or the original PDF file, or add email content to the invoice.

We also validate all the captured invoice data for high correctness before data transfer to your workflow system.

Also paper invoices to the same flow

You may still need to receive some of your invoices as paper letters. With OpusCapita Invoice Receiving, you easily combine also them into the same format in your workflow system.

Invoice scanning

Paper invoices are sent to your PO box at an invoice scanning site, where the letters are opened and the invoices scanned with high-capacity scanners to PDF images.

Optical character recognition (OCR)

The scanned invoices are digitized, similarly to the traditional PDF invoices, with built-in optical character recognition (OCR).

After digitizing, the envelopes are re-cycled, and the paper invoices are stored at the scanning site for short-term, followed by long-term archiving according to your needs.

Automatic data extraction

The Invoice Receiving solution constantly extracts and delivers your invoice data via SFTP to your invoice workflow system or similar. The invoices are also visualized as PDFs.

The service runs 24/7 every day. E-invoices are handled instantly, and we guarantee a 24h* lead time for PDFs (*ask for specification). Further, we ensure high quality with min correctness of 100% for e-invoices and up to 99,5% for PDFs.

Format options

Invoice data can be delivered into your workflow system for example in one of these formats:

  1. PEPPOL BIS 5A Billing version 3.0
  2. TEappsXML 3.0
  3. Finvoice 3.0
  4. Svefaktura BIS 5A 3.0
  5. EHF 3.0.x

Receive in any electronic format

OpusCapita takes care of formatting, routing and handling of all your e-invoices with 24/7 monitoring. We handle invoices, interest invoices and credit notes, with support for most attachments. If an e-invoice doesn’t contain an image, our service automatically creates a visualization for it.

All channels to one flow

OpusCapita Invoice Receiving service comes with extensive interoperability and capability to receive from any sender.

Routing uses the e-invoice addressing information within each invoice. As a default, we support the standard organization identifiers: PEPPOL, GLN (Global Location Number by GS1), DUNS (by Duns & Bradstreet), VAT number, ISO6523 ID (or OVT number). Others can be added as customizations.

Automated data extraction from PDFs

You can receive invoices as email attachments in two ways.

Traditional PDFs are digitized with built-in optical character recognition (OCR) and invoice data capture from the invoice image similarly to paper invoice scanning. The service reliably captures header and footer data, as well as line item data.

Structured PDFs allow for invoice data extraction from the structured data layer, resulting in higher accuracy.

Invoice data validation

The service includes buyer validation based on the email address, spam filtering and error reporting to the sender. We can also deliver you the error reports or the original PDF file, or add email content to the invoice.

We also validate all the captured invoice data for high correctness before data transfer to your workflow system.

Also paper invoices to the same flow

You may still need to receive some of your invoices as paper letters. With OpusCapita Invoice Receiving, you easily combine also them into the same format in your workflow system.

Invoice scanning

Paper invoices are sent to your PO box at an invoice scanning site, where the letters are opened and the invoices scanned with high-capacity scanners to PDF images.

Optical character recognition (OCR)

The scanned invoices are digitized, similarly to the traditional PDF invoices, with built-in optical character recognition (OCR).

After digitizing, the envelopes are re-cycled, and the paper invoices are stored at the scanning site for short-term, followed by long-term archiving according to your needs.

Want more details on our Invoice Receiving solution?

Leave your contact info and we’ll invite you to a live demo.

If you can’t see the form, please fill it in at https://go.opuscapita.com/contact-sales