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Invoice Automation

Replace manual invoice handling with AI-boosted accounts payable automation for lower transaction costs and extra time for everyone.

OpusCapita Invoice Automation

E-invoices for financial efficiency

Automated invoice processing

No more manual work – our scalable, modern invoice processing platform receives your AP invoices, matches them with contracts & POs, and handles the invoice approval workflow.

Process 95% of your received invoices automatically.

Today, the typical automation level of invoice processing is 10-20%. Adding OpusCapita Invoice Automation alone allows raising the level up to 85%. Integration with an artificial intelligence solution can raise it further to 95% or even higher, with significantly reduced manual work and improved accuracy.

Our 3rd generation accounts payable automation

Dynamic & visual workflow

A visual approval workflow like never before! Transparency with clear processes for high automation and compliancy.

Versatile touchless automation

AP productivity and less manual work with a variety of matching options like PO matching, contract matching, and postings.

Guided, role-based use flows

Guided and optimized use for approvers, AP, CFO, even on mobile. Focused automation with scalability & integrations.

Invoice processing automation in action

Next-level invoice processing automation

More AP productivity, less errors

Invoice receiving

Get all your invoices – e-invoices, PDF and paper – into the same workflow.

High invoice volumes

Rely on our scalable, highly sophisticated SaaS solution, optimized for high volumes.

3-way matching

Automatically cross-check that your invoice and other purchase documents match.

Automated postings

Use both header and line-level matching and set default postings by your rules.

Visual workflow management

Define workflow steps in a clear visualization and see changes immediately.

Versatile options

Use any piece of invoice data for automation based on any business rules.

Role-based use

Allow approvers, AP team, and CFO each be guided in their role-optimized use flows.

Artificial intelligence

Match also non-PO invoices without manual work with an AI integration.

Reduce manual work – improve accuracy. Automate all manual routines in your invoice processing.

Endless automation possibilities

Use any piece of data on your invoices for approval flow definition, postings, invoice data manipulation, and matching both on header and line-item level.

Invoice processing platform that your AP will love

See changes immediately

Work with a visual approval workflow like never before! Define your accounts payable cycle using a dynamic visualization, where you see the impact of your changes on the overall workflow.

Visual invoice flow also helps define clear, standardized internal processes, ensuring a high degree of automation as well as compliancy with both internal policies and external legislation.

See more details in our detailed factsheet or book a demo to discuss your needs!

Empower the data on your invoices

Any piece of data is at your use for refinement. For example, if invoices come in with data such as the contract number in an inaccurate field, automation can copy it to the correct field.

Automate manual routines

Automation can be based on your workflow definitions, rules on header or line-item level, or the posting dimensions. You can apply all the business rules you need, such as setting what data is required for which cost center, or defining who can approve how large bills.

Invoice matching

3-way matching can be done on the line-item level to compare the invoice to the purchase order or any other document according to the criteria you set. Also postings can automatically be filled in based on the matched data.

Contract matching

Recurring invoices are easily handled using contract matching. Contracts can be imported to the system and approved similarly to invoices. Invoices can then be automatically processed when the contract number, supplier, maximum amount and any other set criteria match.

See changes immediately

Work with a visual approval workflow like never before! Define your accounts payable cycle using a dynamic visualization, where you see the impact of your changes on the overall workflow.

Visual invoice flow also helps define clear, standardized internal processes, ensuring a high degree of automation as well as compliancy with both internal policies and external legislation.

See more details in our detailed factsheet or book a demo to discuss your needs!

Empower the data on your invoices

Any piece of data is at your use for refinement. For example, if invoices come in with data such as the contract number in an inaccurate field, automation can copy it to the correct field.

Automate manual routines

Automation can be based on your workflow definitions, rules on header or line-item level, or the posting dimensions. You can apply all the business rules you need, such as setting what data is required for which cost center, or defining who can approve how large bills.

Invoice matching

3-way matching can be done on the line-item level to compare the invoice to the purchase order or any other document according to the criteria you set. Also postings can automatically be filled in based on the matched data.

Contract matching

Recurring invoices are easily handled using contract matching. Contracts can be imported to the system and approved similarly to invoices. Invoices can then be automatically processed when the contract number, supplier, maximum amount and any other set criteria match.

AI to invoice processing

Touchless invoice automation meets artificial intelligence

1-min video: How to achieve a high automation level in invoice processing?

Automatic PO matching

All your received invoices – e-invoices, PDFs or paper – automatically flow into the system and are linked to the correct supplier. The contract or PO matching, approvals and postings are then done based on your company-specific AP process. This allows moving the great majority of the invoices to ledger automatically, without anyone having to manually handle them.

AI for non-PO invoices

For invoices that can’t be matched with invoice automation, artificial intelligence can replace manual processing. AI prediction uses data such as the supplier, cost center, or approver for matching. To top that, AI comes with machine learning that constantly trains the AI algorithm, making the AI prediction work even better the next time you receive a similar invoice. Over time, this will significantly reduce your need for manual processing.

5-min webinar highlights: AI to invoice automation with Snowfox & OpusCapita

Interested in invoice processing automation?

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If you can’t see the form, please fill it in at https://go.opuscapita.com/contact-sales

More about invoice processing