Invoice Receiving
Receive e-invoices, PDF invoices, and paper using invoice scanning into one digital flow. Get our Invoice Receiving solution to boost your accounts payable!
All-in-one Invoice Receiving
Our Invoice Receiving solution receives, transforms & validates all your purchase invoices into your workflow system – correctly and in time – with max e-invoices, efficiency & accuracy.
Automated Invoice Receiving solution
One flow for all received invoices
Have e-invoices, PDFs and paper invoices processed into your workflow system fast and accurately, also with archiving.
More e-invoices, less PDFs & paper
Benefit from higher efficiency, accuracy and cost reductions by receiving as many invoices as possible as e-invoices.
Ultimate, real-time visibility
Receive invoices from all your suppliers in full compliance, and monitor your invoice flow in real-time.
Talk to the Invoice Receiving expert
Jennie Klaesson
The content of this page may not show correctly if you’ve denied cookies (bottom left corner). You can also contact us at go.opuscapita.com/contact-sales
With 20+ years of experience in helping companies digitalize their business processes, particularly in invoicing and P2P processes, I would be happy to discuss how your company can optimize its operations. My expertise covers key areas such as eBusiness strategy, process analysis, and strategic planning all with a perfect match to meet your eTransition and automation targets.
By building and executing a strong strategy, your company can enhance efficiency, boost productivity, reduce costs, and improve collaboration with key stakeholders such as your customers and suppliers. Feel free to reach out, and let’s explore how we can strengthen your P2P processes in the Nordics, in Europe, or in any part of the world for that matter.
E-invoices from even the smallest suppliers
Receive e-invoices even from the suppliers that don’t have a billing system – without extra cost.
Invoice receiving for all needs
Compliant e-invoicing
Our e-invoice receiving comes with full compliance with the EU standard EN 16931, Peppol, and more.
Network interoperability
Connect to over 1 million business partners through a single connection via various options, including Peppol.
Case Luleå University of Technology
Invoice portal to maximize e-invoice ratio
“I would definitely recommend OpusCapita.”
Recommended by our customers
Invoice Receiving with ultimate visibility
See all received invoices in real time
One flow & format
Regardless of the format in which you receive invoices, get all your invoices transformed into one, agreed digital flow & format.
GO TO DETAILSPowerful search
Quickly find the invoice you need by using various search criteria, such as supplier, invoice number, time frame, or content.
DISCOVER TRACK & TRACEReal-time monitoring
See all that’s been received, processed, paid, or rejected, with our best-in-breed Track & Trace.
DISCOVER TRACK & TRACEAll e-invoice channels
Receive all your e-invoices via a single connection from all your suppliers, no matter whether they use Peppol, OpusCapita network, interoperability partner such as Basware or Pagero, or even if they have no billing system.
SEE HOW WE CONNECT YOUTransaction details
For each invoice, you can open the transaction details in a visual event timeline, helping you to spot any potential errors.
DISCOVER TRACK & TRACEInvoice visualization
View the invoice image in a preview window or downloaded PDF. If an invoice doesn’t contain an image, it’s automatically created.
All your invoices into the same workflow
Automatic data delivery
The Invoice Receiving solution constantly delivers your invoice data via SFTP to your invoice workflow system or similar. Pre-handling, scanning, invoice data extraction, and validation is done in full automation. The invoices are also visualized as PDFs.
The service runs 24/7 every day. E-invoices are handled instantly, and we guarantee a 24h* lead time for PDFs (*ask for specification). Further, we ensure high quality with min correctness of 100% for e-invoices and up to 99,5% for PDFs.
Format options
Invoice data can be delivered into your workflow system for example in one of these formats:
- Peppol BIS 5A Billing version 3.0
- TEappsXML 3.0
- Finvoice 3.0
- Svefaktura BIS 5A 3.0
- EHF 3.0.x
Receive in any electronic format
OpusCapita takes care of formatting, routing and handling of all your e-invoices with 24/7 monitoring. We handle invoices, interest invoices and credit notes, with support for most attachments. If an e-invoice doesn’t contain an image, our service automatically creates a visualization for it.
All channels to one flow
OpusCapita Invoice Receiving service comes with extensive interoperability and capability to receive from any sender.
Routing uses the e-invoice addressing information within each invoice. As a default, we support the standard organization identifiers: Peppol, GLN (Global Location Number by GS1), DUNS (by Duns & Bradstreet), VAT number, ISO6523 ID (or OVT number). Others can be added as customizations.
Automated data extraction from PDFs
You can receive invoices as email attachments in two ways.
Traditional PDFs are digitized with built-in optical character recognition (OCR) and invoice data capture from the invoice image similarly to paper invoice scanning. The service reliably captures header and footer data, as well as line item data.
Structured PDFs allow for invoice data extraction from the structured data layer, resulting in higher accuracy.
Invoice data validation
The service includes buyer validation based on the email address, spam filtering and error reporting to the sender. We can also deliver you the error reports or the original PDF file, or add email content to the invoice.
We also validate all the captured invoice data for high correctness before data transfer to your workflow system.
Also paper invoices to the same flow
You may still need to receive some of your invoices as paper letters. With OpusCapita Invoice Receiving, you easily combine also them into the same format in your workflow system.
Invoice scanning
Paper invoices are sent to your PO box at an invoice scanning site, where the letters are opened and the invoices scanned with high-capacity scanners to PDF images.
Optical character recognition (OCR)
The scanned invoices are digitized, similarly to the traditional PDF invoices, with built-in optical character recognition (OCR).
After digitizing, the envelopes are re-cycled, and the paper invoices are stored at the scanning site for short-term, followed by long-term archiving according to your needs.
Automatic data delivery
The Invoice Receiving solution constantly delivers your invoice data via SFTP to your invoice workflow system or similar. Pre-handling, scanning, invoice data extraction, and validation is done in full automation. The invoices are also visualized as PDFs.
The service runs 24/7 every day. E-invoices are handled instantly, and we guarantee a 24h* lead time for PDFs (*ask for specification). Further, we ensure high quality with min correctness of 100% for e-invoices and up to 99,5% for PDFs.
Format options
Invoice data can be delivered into your workflow system for example in one of these formats:
- Peppol BIS 5A Billing version 3.0
- TEappsXML 3.0
- Finvoice 3.0
- Svefaktura BIS 5A 3.0
- EHF 3.0.x
Receive in any electronic format
OpusCapita takes care of formatting, routing and handling of all your e-invoices with 24/7 monitoring. We handle invoices, interest invoices and credit notes, with support for most attachments. If an e-invoice doesn’t contain an image, our service automatically creates a visualization for it.
All channels to one flow
OpusCapita Invoice Receiving service comes with extensive interoperability and capability to receive from any sender.
Routing uses the e-invoice addressing information within each invoice. As a default, we support the standard organization identifiers: Peppol, GLN (Global Location Number by GS1), DUNS (by Duns & Bradstreet), VAT number, ISO6523 ID (or OVT number). Others can be added as customizations.
Automated data extraction from PDFs
You can receive invoices as email attachments in two ways.
Traditional PDFs are digitized with built-in optical character recognition (OCR) and invoice data capture from the invoice image similarly to paper invoice scanning. The service reliably captures header and footer data, as well as line item data.
Structured PDFs allow for invoice data extraction from the structured data layer, resulting in higher accuracy.
Invoice data validation
The service includes buyer validation based on the email address, spam filtering and error reporting to the sender. We can also deliver you the error reports or the original PDF file, or add email content to the invoice.
We also validate all the captured invoice data for high correctness before data transfer to your workflow system.
Also paper invoices to the same flow
You may still need to receive some of your invoices as paper letters. With OpusCapita Invoice Receiving, you easily combine also them into the same format in your workflow system.
Invoice scanning
Paper invoices are sent to your PO box at an invoice scanning site, where the letters are opened and the invoices scanned with high-capacity scanners to PDF images.
Optical character recognition (OCR)
The scanned invoices are digitized, similarly to the traditional PDF invoices, with built-in optical character recognition (OCR).
After digitizing, the envelopes are re-cycled, and the paper invoices are stored at the scanning site for short-term, followed by long-term archiving according to your needs.
Want more details on our Invoice Receiving solution?
Leave your contact info and we’ll invite you to a live demo.
