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Supplier onboarding

Suppliers without a billing system can accept e-orders and send e-invoices both with invoice-key-in and PO flip – for free!

E-invoices for financial efficiency

All business partners to one network

Receiving purchase orders and invoices in a compliant, electronic format from every single supplier – even the smallest ones – enables 100% invoice automation level. This is what our supplier onboarding is for.

For buyers

Easy invitation tools

Buyers can invite all their suppliers to join, campaigning either as a self-service with our extensive tools or as a service from the OpusCapita onboarding team.

INVITE SUPPLIERS

For suppliers

Free document exchange

Suppliers can easily register and start to receive and reply to purchase orders, and send invoices in an electronic format in our easy-to-use, free tools.

SEE HOW IT WORKS

100% digital supply chain

Onboard even the smallest suppliers

Buyers can invite suppliers without billing software to to receive and respond to orders and to send invoices for free.

Basic digital capability for free

Suppliers can receive orders and send invoices in an electronic & compliant format with easy-to-use tools.

Legal & process compliancy

Meet the requirements set by process needs or legal compliancy such as PEPPOL or the EU standard EN16931.

For buyers

Invite your small suppliers

Supplier onboarding to go 100% digital

Receive as many invoices as possible in e-invoice formats; invite suppliers that don’t have a billing system to use our free tools.

Registered suppliers can receive your e-orders in their Business Network Portal, and reject, partially confirm or fully confirm it. The response comes back to your ERP as usual, and you can exchange goods receipts and despatch advices as with larger suppliers.

Suppliers can also send you compliant e-invoices either by PO flip or invoice-key-in.

Enable AP automation

Promoting digitalization ultimately enables end-to-end e-flows and automation for both parties. It aims for a network effect where all businesses from small to large can exchange supply chain documents digitally.

This means switching from paper and PDF to electronic with all suppliers, for all supply chain documents. Whenever there’s an invoice, there’s usually also a purchase order for it. Linking them properly is crucial to enable your full invoice automation.

This is why we encourage campaigning to invite even the small suppliers – to go 100% digital.

Business Network Portal has complimentary, extensive tools for promoting free e-invoicing and order processing tools all your suppliers.

Create campaigns

You can create scheduled campaigns with invitation emails and landing pages adjusted to your specific needs and branded with your company look & feel.
Monitor campaign success
Real-time campaign statistics show the amount of email opens and bounces, landing page visits, and supplier registrations, and allow sending reminders.

Onboarding campaigns can also be done as a service by the professional OpusCapita onboarding team.

The work then starts by carefully planning the campaign objectives, scope, and schedule together. Once defined, the team builds the campaign in Business Network Portal, creating the emails and landing page, analyzing the target groups and collecting the recipient segments, and preparing information for your internal communications.

Once the campaign is running, the team takes care of email sending and monthly reporting back to you. Campaign results are analyzed for optimization and next steps are decided on together.

Supplier onboarding to go 100% digital

Receive as many invoices as possible in e-invoice formats; invite suppliers that don’t have a billing system to use our free tools.

Registered suppliers can receive your e-orders in their Business Network Portal, and reject, partially confirm or fully confirm it. The response comes back to your ERP as usual, and you can exchange goods receipts and despatch advices as with larger suppliers.

Suppliers can also send you compliant e-invoices either by PO flip or invoice-key-in.

Enable AP automation

Promoting digitalization ultimately enables end-to-end e-flows and automation for both parties. It aims for a network effect where all businesses from small to large can exchange supply chain documents digitally.

This means switching from paper and PDF to electronic with all suppliers, for all supply chain documents. Whenever there’s an invoice, there’s usually also a purchase order for it. Linking them properly is crucial to enable your full invoice automation.

This is why we encourage campaigning to invite even the small suppliers – to go 100% digital.

Business Network Portal has complimentary, extensive tools for promoting free e-invoicing and order processing tools all your suppliers.

Create campaigns

You can create scheduled campaigns with invitation emails and landing pages adjusted to your specific needs and branded with your company look & feel.
Monitor campaign success
Real-time campaign statistics show the amount of email opens and bounces, landing page visits, and supplier registrations, and allow sending reminders.

Onboarding campaigns can also be done as a service by the professional OpusCapita onboarding team.

The work then starts by carefully planning the campaign objectives, scope, and schedule together. Once defined, the team builds the campaign in Business Network Portal, creating the emails and landing page, analyzing the target groups and collecting the recipient segments, and preparing information for your internal communications.

Once the campaign is running, the team takes care of email sending and monthly reporting back to you. Campaign results are analyzed for optimization and next steps are decided on together.

Digitalization aims to replace manual work with full matching automation for the entire supply chain.

Focus on the essential – your business. Let an experienced partner deliver your documents.

For small suppliers

Electronic order and invoice exchange for free

If you need to receive and respond to purchase orders and send invoices in an electronic format, but can’t invest in billing software, this is for you; OpusCapita Supplier Onboarding offers easy-to-use, free tools for invoice key-in and PO flip.

Free tools for orders & invoicing

Easy registration

Once you receive an invitation from a buyer organization, you can easily register following a simple sign-up process. Getting started with the tools is very straightforward – you’ll be receiving orders and PO flipping them to invoices in no time. And if you ever need assistance, our OpusCapita support team is at your service.

Connection to all your buyers

Once registered, you can start to search for more of your buyers in the network. Find all your buyer organizations, connect to them with a single click, and forget about paper or email-based orders and invoicing.

Suppliers without an ordering system such as an ERP connection, can receive and respond to purchase orders from buyer organizations via OpusCapita Business Network.

  • Our free supplier tools allow:
  • Receiving purchase orders and responding to them
  • Sending despatch advices
  • Receiving goods receipts
  • Flipping purchase orders into e-invoices

All that’s needed is a connection to the buyer in the Business Network Portal. After that, the buyer can place an order in their integrated ERP, and it shows for the supplier directly in the Business Network Portal.

Create and send e-invoices to buyer organizations.

Create invoices from orders

You can PO flip orders directly into invoices, brining in data such as supplier and buyer information, automatically generated invoice number and reference number, and automatically calculated VAT. Also your order status changes to invoiced.

Create invoices manually

When there is no related order, you can create invoices with an easy invoice key-in, where you simply type in the needed invoice information.

Easy registration

Once you receive an invitation from a buyer organization, you can easily register following a simple sign-up process. Getting started with the tools is very straightforward – you’ll be receiving orders and PO flipping them to invoices in no time. And if you ever need assistance, our OpusCapita support team is at your service.

Connection to all your buyers

Once registered, you can start to search for more of your buyers in the network. Find all your buyer organizations, connect to them with a single click, and forget about paper or email-based orders and invoicing.

Suppliers without an ordering system such as an ERP connection, can receive and respond to purchase orders from buyer organizations via OpusCapita Business Network.

  • Our free supplier tools allow:
  • Receiving purchase orders and responding to them
  • Sending despatch advices
  • Receiving goods receipts
  • Flipping purchase orders into e-invoices

All that’s needed is a connection to the buyer in the Business Network Portal. After that, the buyer can place an order in their integrated ERP, and it shows for the supplier directly in the Business Network Portal.

Create and send e-invoices to buyer organizations.

Create invoices from orders

You can PO flip orders directly into invoices, brining in data such as supplier and buyer information, automatically generated invoice number and reference number, and automatically calculated VAT. Also your order status changes to invoiced.

Create invoices manually

When there is no related order, you can create invoices with an easy invoice key-in, where you simply type in the needed invoice information.

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