Supplier onboarding
Suppliers without a billing system can accept e-orders and send e-invoices both with invoice-key-in and PO flip – for free!
All business partners into one network
Go 100% digital for your P2P and enable full automation.
Receive purchase orders and invoices in a compliant, electronic format from every single supplier – even the smallest ones.
For buyers
Easy invitation tools
Buyers can invite all their suppliers to join, campaigning either as a self-service with our extensive tools or as a service from the OpusCapita onboarding team.
For suppliers
Free document exchange
Suppliers can easily register and start to receive and reply to purchase orders, and send invoices in an electronic format in our easy-to-use, free tools.
100% digital supply chain
Onboard even the smallest suppliers
Buyers can invite suppliers without billing software to to receive and respond to orders and to send invoices for free.
Basic digital capability for free
Suppliers can receive orders and send invoices in an electronic & compliant format with easy-to-use tools.
Legal & process compliancy
Meet the requirements set by process needs or legal compliancy such as PEPPOL or the EU standard EN16931.
Case Luleå University of Technology
Invoice portal to maximize e-invoice ratio
“With the invoice portal, the work is definitely much more efficient.”
For buyers
Invite your small suppliers
Supplier onboarding to go 100% digital
Receive as many invoices as possible in e-invoice formats; invite suppliers that don’t have a billing system to use our free tools.
Registered suppliers can receive your e-orders in their Business Network Portal, and reject, partially confirm or fully confirm it. The response comes back to your ERP as usual, and you can exchange goods receipts and despatch advices as with larger suppliers.
Suppliers can also send you compliant e-invoices either by PO flip or invoice-key-in.
Enable AP automation
Promoting digitalization ultimately enables end-to-end e-flows and automation for both parties. It aims for a network effect where all businesses from small to large can exchange supply chain documents digitally.
This means switching from paper and PDF to electronic with all suppliers, for all supply chain documents. Whenever there’s an invoice, there’s usually also a purchase order for it. Linking them properly is crucial to enable your full invoice automation.
This is why we encourage campaigning to invite even the small suppliers – to go 100% digital.
Business Network Portal has complimentary, extensive tools for promoting free e-invoicing and order processing tools all your suppliers.
Create campaigns
You can create scheduled campaigns with invitation emails and landing pages adjusted to your specific needs and branded with your company look & feel.
Monitor campaign success
Real-time campaign statistics show the amount of email opens and bounces, landing page visits, and supplier registrations, and allow sending reminders.
Onboarding campaigns can also be done as a service by the professional OpusCapita onboarding team.
The work then starts by carefully planning the campaign objectives, scope, and schedule together. Once defined, the team builds the campaign in Business Network Portal, creating the emails and landing page, analyzing the target groups and collecting the recipient segments, and preparing information for your internal communications.
Once the campaign is running, the team takes care of email sending and monthly reporting back to you. Campaign results are analyzed for optimization and next steps are decided on together.
Supplier onboarding to go 100% digital
Receive as many invoices as possible in e-invoice formats; invite suppliers that don’t have a billing system to use our free tools.
Registered suppliers can receive your e-orders in their Business Network Portal, and reject, partially confirm or fully confirm it. The response comes back to your ERP as usual, and you can exchange goods receipts and despatch advices as with larger suppliers.
Suppliers can also send you compliant e-invoices either by PO flip or invoice-key-in.
Enable AP automation
Promoting digitalization ultimately enables end-to-end e-flows and automation for both parties. It aims for a network effect where all businesses from small to large can exchange supply chain documents digitally.
This means switching from paper and PDF to electronic with all suppliers, for all supply chain documents. Whenever there’s an invoice, there’s usually also a purchase order for it. Linking them properly is crucial to enable your full invoice automation.
This is why we encourage campaigning to invite even the small suppliers – to go 100% digital.
Business Network Portal has complimentary, extensive tools for promoting free e-invoicing and order processing tools all your suppliers.
Create campaigns
You can create scheduled campaigns with invitation emails and landing pages adjusted to your specific needs and branded with your company look & feel.
Monitor campaign success
Real-time campaign statistics show the amount of email opens and bounces, landing page visits, and supplier registrations, and allow sending reminders.
Onboarding campaigns can also be done as a service by the professional OpusCapita onboarding team.
The work then starts by carefully planning the campaign objectives, scope, and schedule together. Once defined, the team builds the campaign in Business Network Portal, creating the emails and landing page, analyzing the target groups and collecting the recipient segments, and preparing information for your internal communications.
Once the campaign is running, the team takes care of email sending and monthly reporting back to you. Campaign results are analyzed for optimization and next steps are decided on together.
Replace manual work with full digitalization for the entire supply chain
Focus on the essential – your business.
Let an experienced partner deliver your documents.
For small suppliers
Electronic order and invoice exchange for free
If you need to receive and respond to purchase orders and send invoices in an electronic format, but can’t invest in billing software, this is for you; OpusCapita Supplier Onboarding offers easy-to-use free tools for invoice key-in and PO flip.
Free tools for orders & invoicing
Easy registration
Once you receive an invitation from a buyer organization, you can easily register following a simple sign-up process. Getting started with the tools is very straightforward – you’ll be receiving orders and PO flipping them to invoices in no time. And if you ever need assistance, our OpusCapita support team is at your service.
Connection to all your buyers
Once registered, you can start to search for more of your buyers in the network. Find all your buyer organizations, connect to them with a single click, and forget about paper or email-based orders and invoicing.
Suppliers without an ordering system such as an ERP connection, can receive and respond to purchase orders from buyer organizations via OpusCapita Business Network.
- Our free supplier tools allow:
- Receiving purchase orders and responding to them
- Sending despatch advices
- Receiving goods receipts
- Flipping purchase orders into e-invoices
All that’s needed is a connection to the buyer in the Business Network Portal. After that, the buyer can place an order in their integrated ERP, and it shows for the supplier directly in the Business Network Portal.
Create and send e-invoices to buyer organizations.
Create invoices from orders
You can PO flip orders directly into invoices, brining in data such as supplier and buyer information, automatically generated invoice number and reference number, and automatically calculated VAT. Also your order status changes to invoiced.
Create invoices manually
When there is no related order, you can create invoices with an easy invoice key-in, where you simply type in the needed invoice information.
Easy registration
Once you receive an invitation from a buyer organization, you can easily register following a simple sign-up process. Getting started with the tools is very straightforward – you’ll be receiving orders and PO flipping them to invoices in no time. And if you ever need assistance, our OpusCapita support team is at your service.
Connection to all your buyers
Once registered, you can start to search for more of your buyers in the network. Find all your buyer organizations, connect to them with a single click, and forget about paper or email-based orders and invoicing.
Suppliers without an ordering system such as an ERP connection, can receive and respond to purchase orders from buyer organizations via OpusCapita Business Network.
- Our free supplier tools allow:
- Receiving purchase orders and responding to them
- Sending despatch advices
- Receiving goods receipts
- Flipping purchase orders into e-invoices
All that’s needed is a connection to the buyer in the Business Network Portal. After that, the buyer can place an order in their integrated ERP, and it shows for the supplier directly in the Business Network Portal.
Create and send e-invoices to buyer organizations.
Create invoices from orders
You can PO flip orders directly into invoices, brining in data such as supplier and buyer information, automatically generated invoice number and reference number, and automatically calculated VAT. Also your order status changes to invoiced.
Create invoices manually
When there is no related order, you can create invoices with an easy invoice key-in, where you simply type in the needed invoice information.
